Development of a systematic career coaching program for medical students

Hur, Yera; Cho, A Ra; Kwon, Mihye; Yera Hur; A Ra Cho; Mihye Kwon

doi:10.3946/kjme.2018.80

Korean J Med Educ > Volume 30(1); 2018 > Article

Hur, Cho, and Kwon: Development of a systematic career coaching program for medical students

Original Research

Korean J Med Educ 2018; 30(1): 41-50.

Published online: February 28, 2018

DOI: https://doi.org/10.3946/kjme.2018.80

Development of a systematic career coaching program for medical students

Yera Hur¹

, A Ra Cho²

, Mihye Kwon³

¹Department of Medical Education, Konyang University College of Medicine, Daejeon, Korea

²Department of Medical Education, College of Medicine, The Catholic University of Korea, Seoul, Korea

³Department of Internal Rheumatism, Konyang University College of Medicine, Daejeon, Korea

Corresponding Author: Mihye Kwon (https://orcid.org/0000-0002-1660-1770) Department of Internal Rheumatism, Konyang University College of Medicine, 158 Gwanjeodong-ro, Seo-gu, Daejeon 35365, Korea Tel: +82.42.600.6766 Fax: +82.42.600.9090 email: mhkwon@kyuh.ac.kr

Received October 27, 2017 Revised January 15, 2010 Accepted January 16, 2018

This is an open-access article distributed under the terms of the Creative Commons Attribution Non-Commercial License (http://creativecommons.org/licenses/by-nc/3.0/) which permits unrestricted non-commercial use, distribution, and reproduction in any medium, provided the original work is properly cited.

Abstract

Purpose

This study aimed to develop a systematic career-coaching program (SCCP) that can be used by medical teaching schools to address a growing need for career-coaching. The program objectives were to help students (1) develop a comprehensive self-understanding of their aptitudes, interests, and personality traits; (2) explore possible career choices and decide on a career path; and (3) develop the competencies needed to prepare for their future careers.

Methods

The SCCP was based on the ADDIE (analysis, design, development, implementation, and evaluation) model and decision-making questioning model. Medical professionals, medical education and career counseling experts, and students participated in designing the program.

Results

The SCCP describes coaching content, tools, operational methods, and appropriate timing, and identifies the professionals and specialists who can offer their expertise in the different coaching phases. It is designed to allow medical schools to offer the program in segments or in its entirety, depending on the curriculum and environment.

Conclusion

The SCCP represents a viable career-coaching program for medical students that can be applied in part or in its entirety, depending on a medical school’s curriculum and educational environment.

Keywords: Career choice, Counseling, Medical students, Mentoring, Professionalism

Introduction

Korean medical schools have two issues related to career guidance. The first issue is that a significant number of students entering medical schools enroll without a clear occupational goal. This occurs because they have not had time to fully explore possible career paths during their adolescence, and/or because their decision to enter medical school is based on their social and economic status and demands from their surroundings, such as their families [1-3]. The second issue relates to the fact that physicians’ roles vary socially, and the number of graduates in specializations other than clinical practice is increasing [4,5]. This suggests that students are making career decisions not before, but after entering medical school, which further suggests that medical students are learning about career paths other than clinical practice during their medical training.

In this context, the demand for career guidance programs is growing. Many studies have emphasized the need for career guidance [6-9]; however, very little research has explored how systematic career-coaching programs (SCCPs) could be designed to help medical students evaluate their career options [10-12]. Instead, medical education negatively impacts medical students’ career choices, because they are offered only informal career-coaching, which is buried in the hidden curriculum. Oser et al. [13] indicated that in United States, the influence of professors and senior students who are respectful and interested in their profession greatly compensates for the absence of systematic and professional career counseling in medical education. Therefore, students may pursue informal mentorship for career-related reasons [14].

The situation in Korea is no different. Medical students consult with family members, friends, professors, and senior students when making career decisions [15]. However, by contributing to basic self-understanding and awareness of various career opportunities, career-coaching can encourage students to acquire skills that include career planning—including career exploration and design—, selecting a preferred specialty, and preparing to accept a job in that field. Effective career guidance is premised on a step-by-step system and a continuing process [16,17].

Career-coaching also helps students develop the competencies needed for adaptation. This goal is difficult to achieve within the existing curriculum, and we believe that systematic and continuing career guidance is thus needed. Therefore, the objective of this research was to develop a career-coaching program with the following four overarching goals: (1) To help individuals make choices consistent with their personal goals and based on their own self-understanding—of their personalities, occupational values, interests, and aptitudes—gleaned through various tests and counseling. (2) To develop a career-coaching program that includes career planning, preparation, selection, and capacity building for adaptation after entering the career path. (3) To develop a systematic mentoring process that operates alongside the influences exerted by a student’s family, friends, professors, senior students, and other aspects of the hidden curriculum. (4) To present programs within the structure of the normal academic year to facilitate uninterrupted career-coaching. We used the term coaching instead of mentoring or counseling. Although coaching, counseling and mentoring may use similar skills and approach, the most prominent difference is that coaching is short term task-based and mentoring has longer term relationship. On the other hand, counseling mainly focus on resolving issues of the past and deals with broader issues in depth compared to coaching. Since this study developed a career related program that is yearly based it is more appropriate to use the term coaching rather than mentoring [18].

Methods

1. Development of the SCCP

The SCCP developed in this study was based on the systematic instructional design ‘ADDIE’ model, which comprises five stages—analysis, design, development, implementation, and evaluation. This framework has been used widely and elaborated by many instructional designers [19]. This study omits the implementation and evaluation stage to suit the purpose of program development. The process of developing an SCCP based on the ADDIE model is shown in Fig. 1.

This study was approved by the Institutional Review Board of Konyang University College of Medicine (IRB no., KYUH 2014-03-014-003).

2. Analysis

We involved a focus group brainstorming session by two medical education specialists and two medical students. Brainstorming was conducted individually using PubMed. ‘Career coaching’ and ‘career guidance’ keywords were used to make reference but personal knowledge and experiences in career coaching were also taken account. The brainstorming contents were relocated to categories based on the reasons of the participants’ suggestions through agreement of the researchers. The group analyzed and identified the items that should be included in a career guidance program. The validity of the items derived was confirmed by requiring the consensus of the two researchers to avoid bias or subjective viewpoints and to ensure that all data were considered. The second researcher acted as the auditor of the initial work.

3. Design

We were able to design the items derived during the analytical process were arranged according to five career-coaching categories that had been developed in a previous study: career counseling, bridging, educational, field experience, and consulting [20].

4. Development

The systematic plans that included detailed course content, teaching strategies, and tools were developed according to the outline. Two medical education experts and two career-counseling experts evaluated the program’s validity, and the operational base was classified into two categories—on-campus and off-campus (local community) bases—by experts from various fields.

At design and development stage, we used Yun’s decision-making questioning model [21]. The decision-making questioning model identifies the problem brought up by the question “what”. And when this problem is solved, we determine the competencies needed for the students and then decide the program that needs to be developed and applied. Also, in order to solve the problem, six additional questions are used—whom, who, how, when, and where. Based on the decision-making questioning model, we used six questions as shown in Fig. 2. In addition, the question “why” determined what kind of career coaching program is necessary for medical students including goals and tasks. We decided on the content and method of education of the specific program through the question “how”, and decided the content of administration method base by the question “where”. Finally, after determining the timing and duration of the program with the question “when”, we used the question “who” in order to determine the subject of the program.

Results

1. Needs assessment of the career-coaching program

The needs assessment analysis used to develop the SCCP was based on a career-coaching model developed previously [20]. After using the model to confirm which program items the students required, two students and two professors described the preferred contents of career-coaching programs and verified their agreement with the findings of the two researchers and one auditor who participated in this study (Table 1).

2. Coaching program

Based on these findings, we were able to design a career-coaching program that described appropriate educational content, tools, and teaching strategies. To enhance the program’s continuity, a career-coaching step was included, for which goals were developed (Fig. 3). A detailed blueprint was then drafted for the SCCP using decision-making model (Fig. 4).

The SCCP describes specific program content, timing, operating methods, and what specializations the career coaches should have, so that medical schools can offer the program in segments or in its entirety, depending on their curriculum and environment. The program was divided into three continuing stages: self-assessment, career planning, and career path decision-making. The counseling program is offered in all academic years, but different content is offered as students move through the various stages of career-coaching. This program has been assigned to a professional counselor within the campus and is programed mainly as individual activities, roundtable counseling, or small group activities. Participating in this program will deepen students’ self-understanding, enable them to conduct systematic searches of possible careers, and prepare them to make decisions regarding their career paths. For example, in the first two years during their premedical studies, students gather information to help them prepare for their careers, complete job value tests to develop career searching behavioral skills, and identify values that are important in choosing a career while pursuing their goals. In the first two years of medical school, their job preferences are determined and they complete vocational aptitude tests to obtain information on the career that suits their interests, personalities, lifestyles, aptitudes, and competencies as well as their abilities to succeed in that field. In medical years 3 and 4, they complete a job preparation test to obtain information pertinent to their actual employment, such as their job motivations, job search skills, abilities to gather employment information, and interpersonal skills.

The bridge program is conducted in pre-medical years 1 and 2 (PM1, 2) and medical years 1 and 2 (M1, 2) levels, where PM1 students have access to the professor, an expert group, as well as a mentor. In addition, the bridge program allows students to explore their options from a wider perspective by attending special lectures in various career fields in pre-medical years 1 and 2 and in medical years 1 and 2. After completing these steps, students in medical years 1 and 2 will confirm their areas of interest; they will also have acquired in-depth experience in specific areas through specialty interest group shadow programs. In particular, the bridge program has been linked with mentoring that provides coaching on study skills, careers, and personality types, as well as coaching related to volunteer services, research, and conference attendance.

All bridge programs have extended off campus and are not limited to within the campus; this is so that anyone can get practical information on various courses. The educational program is also conducted for the PM1, PM2, and M1 grades, just like the ‘bridged’ program. In PM1 and PM2, career education is conducted to enable ‘career search’. Therefore, a professional counselor is responsible for the program. The flipped learning approach was selected as the education strategy: the method of searching for career information is learned online, while the actual career information search is conducted within the classroom. This kind of career education becomes more concrete in career decision-making and planning at the M1 and M2 levels. Considering that it is possible to secure more time for career guidance during the M1 and M2 levels, as compared to the M3 and M4 levels, the basic skills necessary for starting a career and maintaining it were included, for example, communication, learning strategy, stress management, leadership, and time management. Since students choose their career paths in their third and fourth years of medical school, we ended the bridge and educational program and instead offered field experience and a consulting program at the M3 and M4 levels to help them enter and adapt to the career path they had selected. The field experience program was designed to be administered by a professor and includes two core contents: an internship and a link to clinical clerkships. The consulting program helped students not only to plan, prepare, and select their career paths themselves, but also develop the competencies required for embarking on that path and making adjustments to their path when necessary after graduation. The program is conducted by a consultant, and an online program is also available for any corrections that need to be made. In particular, we tailored program development to not only help students themselves plan, prepare, and select a career path but also to help develop their competencies required to enter that profession after graduation and make adjustments when needed.

Discussion

Medical students need a systematic, continuous approach to career-coaching, with tailored content that meets their specific needs at their academic level. In reality, however, career-coaching has been limited to the provision of a perfunctory counseling program at a student counseling center, and usually involves one-off counseling. Consequently, there are few programs that can actually help students develop their career paths [3,12,22]. Given this background, rather than being offered one-off counseling or a perfunctory team counseling session, to be successful in their desired careers, medical students must have access to systematic career-coaching that gives them the opportunity to explore various career paths based on accurate information; acknowledges their personalities, strengths, and weaknesses; and teaches them to make rational decisions regarding their careers.

Based on the model of Hur [20] and the decision-making questioning model of Yun et al. [21], we developed a career-coaching map for medical students for each item and academic year as per ADDIE model. This map will foster development of the competencies needed to execute the required tasks at each stage of career-coaching. It has been reported that a systematic career guidance program, career counseling resources, and mentoring have had more positive effects on career choices than the traditional faculty advisor system [23-28]. Therefore, we developed the SCCP—which reflects the needs of medical students and faculties—for medical schools. With regard to the duration, the segments of the program may last one semester or throughout the academic year, or could be regulated individually, depending on the educational environment of the institution. For example, the counseling sessions in PM1 are mostly based on personal assessment and inventories, which may require one to three counseling sessions with the counselor. The mentoring sessions in M1 and M2, however, will be required to be longer sessions because the students will need to cover research experiences and community service. Such sessions may last either for one semester or for the whole year.

The SCCP has the following specific characteristics. First, career-coaching is divided into three stages, the programs required for each period are decided, and detailed content is structured systematically to ensure that it is appropriate to the students’ academic level and that it is offered continuously, according to the goals of career-coaching. The second characteristic of the SCCP is that it includes not only career-coaching, but also specific educational programs that teach communication skills, stress management, time management, leadership skills, and skills needed to build medical professionalism. This characteristic addresses the observation that the purpose of career-coaching is not only to help students plan, prepare, and select a career path, but also to develop the competencies required to enable them to be successful in their chosen career after graduation, including being able to adapt as needed. The SCCP’s third characteristic is its provision of information on how best to manage the program; how, when, and where to deliver the program’s sub-topics and content; and who can be responsible for its operation. Taken all together, the SCCP is a model that should be adapted by schools and individuals at the institutional level to suit their unique educational environments. More specific content and educational materials such as tailored programs, handouts, and guidebooks should be developed with regard to students’ educational goals and outcomes. Especially, selecting professors, counselors, consultants, and mentors for the SCCP may not be easy. Depending on the educational and financial support of the institution, some experts could be selected from outside the institution. However, for continuity and quality assurance, it would be best if most of the mentors and professors were recruited from within the institution in one condition; they should have a clear understanding of the objectives of their particular program and should possess the professional skills needed to conduct specific sessions. To ensure this, faculty development programs, such as mentoring training programs, may be necessary, for example, five to six mentoring workshops for the professors during the summer vacation to provide specific training to enhance their mentoring skills. The selection process and criteria for the selection of staff may differ according to different programs, but the criteria should closely match accessibility, ability, and desire. This means that one should be accessible to (that is, easy to meet with) the students when needed; should have the capability of fulfilling the responsibilities of such a position, with adequate experience in the field; and should have the passion and desire to be involved in the program. Also, consideration should be given to selecting peer mentors rather than senior professors, which may provide students easier access [29,30].

Since career-coaching items were derived from a literature search and brainstorming of a focus group, efforts to represent the needs of both career-coaching subjects and beneficiaries were limited. In addition, this research did not proceed to the implementation and evaluation stages of the developed career-coaching program. However, because medical schools have proposed concrete ideas for each item and stage, based on their career-coaching goals, the SCCP provides practical materials and guidance that will enable the schools to apply the suggested program in segments or in its entirety, depending on the specifics of their educational environments. We will investigate the effectiveness of the SCCP further using a pilot study, and, based on these complementary studies, we will be able to finalize the SCCP in the near future. Specifically, we will apply PM1, PM2, M1, and M2 to the career guidance mentoring class, which can be added to the medical curriculum; to verify the effectiveness of this program, the pre-test and post-test will be compared. We would also like to suggest the following for future research. First, research is required to assess and evaluate necessary resources such as cost, infrastructure, and cooperative networks in the execution of the career-coaching program. The result of this study should then be carefully analyzed; this analysis will act as valuable feedback that can be implemented into the introduction and operation stages of the SCCP. Second, the importance of and necessity to develop faculty development programs for members of the faculty or mentors of the SCCP should also be looked into. Third, if the SCCP is to be executed at the individual medical school level, it will be necessary to develop specific educational materials (or guidelines) that are appropriately tailored to the educational environment of specific institutions. We hope that these steps will lead to more extensive research on this topic.

Acknowledgments

None.

Notes

Funding

This work was supported by the National Research Foundation of Korea Grant funded by the Korean Government under Grant NRF-2014S1A5A2A01013740.

Conflicts of interest

No potential conflict of interest relevant to this article was reported.

Authors’ contribution

Conception and design of the work: YH, ARC; data collection: YH, ARC; data analysis and interpretation: YH, ARC, MK; drafting the article: YH, ARC; critical revision of the article: YH, ARC, MK; and final approval of the version to be published: YH, ARC, MK.

Fig. 1.

The Process of Developing a Career Coaching Program

Fig. 2.

Systematic Career-Coaching Program Decision-Making Questioning Model

Fig. 3.

An Outline of a Career-Coaching Program

Fig. 4.

Systematic Career-Coaching Program by Academic Year

A: Understanding oneself, B: Understanding the occupation and career world, exploring a career, C: Career design and preparation, MBTI; Myer-Briggs Type Indicator, NEO II: Neuroticism extraversion openness to experience II, LEP: Leading Edge Portrait, FIRO-B: Fundamental Interpersonal Relations Orientation-Behavior, K-BASC-2: Korea-Behavior Assessment System for Children second edition, ▤: Individual, ■: Large lecture, □: Small group activity, ▦: Flipped classroom, ▧: Online lecture, ◆: One to one counseling, ◇: Mentoring, ●: Careers fair, PM: Pre-medical.

Table 1.

Brainstorming by Students and Professors

Program category	Content
Career counseling program	Personality related inventory
	Career related inventory
	Career expert counseling (searching, decision making, planning, preparation, adaptation)
	Personal life counseling
	Vision planning and career goal setting
	Formation of career plan and preparation of road map
Bridge programme	Special lectures from various fields (such as practitioner, medical journalist, NGO (non-governmental organization), health welfare department, occupational environmental medical specialist, pharmaceutical company researcher)
	Shadow program of interest areas
	Professors, colleagues, and students/senior mentoring
Educational program	How to search for a career
	Book club
	Learning support
	Human understanding and communication skills
	Journal club: discussing medical issues
	Medical professionalism
	Time management
	Stress management
	Leadership
	Research, service, conference participation
	Searching majors: issue discussion through speed dating
Field experience program	Field experience in a career field
	Clinical practice
	Internship program
Consulting program	Providing necessary information for decision making
	Day-off meetings with successful seniors in targeted field
	Developing skills in writing curriculum vitae, cover letters, and preparing for interviews

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